Email: alanmdransfield@gmail.com
Date: 3 January 2026
References: A/C10002316 and A/C20002316
To: Court Manager / Legal Adviser (Clerk to the Justices), Lincoln Magistrates’ Court (HMCTS)
Subject: Urgent request – authentication of 7-page ‘Decision Notice’ and disclosure of hearing record, notes and audio/transcript
Dear Court Manager / Legal Adviser,
I write in relation to my private prosecution application (application for summons and/or warrant). I hold a 7-page document described as a ‘Decision Notice/record’ which appears to relate to the determination of my application. However, the document provided to me is not signed, not dated and not sealed/stamped, and it contains no reliable information enabling me to identify the date of determination or whether any hearing took place. This prevents effective review and undermines confidence in the integrity of the court record.
1) Authentication and status of the 7-page ‘Decision Notice’
1. Please confirm whether the 7-page document was formally issued/served as the court’s decision.
2. If it was issued/served as the court’s decision, please provide the authenticated version bearing the name of the judicial officer, signature (or authorised authentication), and date of decision, and the court stamp/seal where applicable.
3. If no authenticated/signed/dated version exists, please confirm explicitly that no signed/dated decision record exists on the court file, and explain why an unauthenticated document was supplied.
2) Was there a hearing (and if so, when)?
I cannot recall attending any hearing because the paperwork provided contains no date and no reliable identifying information. Please confirm whether my application was determined without a hearing (on the papers) or at a hearing.
1. If there was a hearing: the date, time, courtroom, and who was present (judicial officer, legal adviser/clerk, and any parties/representatives).
2. Please provide a copy of the listing record / cause list entry / case management entry that records the hearing or determination date.
3) Notes, record of decision, and clerk/legal adviser attendance
1. Provide copies of the judge’s notes and/or any typed reasons retained on the file.
2. Provide copies of the legal adviser/clerk notes (or any ‘record of decision’ sheet retained on file).
3. Confirm whether a legal adviser/clerk was present and whether a Digital Audio Recording was made.
4. If no notes exist, please confirm who made that determination and why.
4) Audio recording and transcript
1. Confirm whether any hearing/determination was audio recorded.
2. If it was recorded: provide the recording reference and the process for obtaining the audio and/or an approved transcript.
3. If there is no recording: confirm this in writing.
5) Judicial officer identified on the file
Please confirm the name of the judicial officer said to have made the decision (I understand this may be District Judge (Magistrates’ Courts) Amar Mehta), and whether the decision was made at a hearing or on the papers.
6) Urgency
Please treat this as an urgent request and respond within 7 days. If you consider any part of this request should be directed elsewhere within HMCTS, please confirm precisely where it has been forwarded and provide the correct contact details.
Yours faithfully,
Alan M Dransfield
Sincerely,
Alan M Dransfield
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